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Broward County Aviation Department
Broward County Aviation Department

Assistant Public Information Officer (Program/Project Coordinator, Aviation Admin.)

TYPE

LOCATION

Fort Lauderdale, FL
DATE POSTED
September 23, 2022
SALARY
$59,065.96 - $81,420.99 annually (position hiring range)
CLOSE DATE
FULL JOB DESCRIPTION
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Job Description

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Program/Project Coordinator/Assistant Public Information Officer in the Aviation Administration Division.

The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport (FLL) and the North Perry Airport (HWO) is seeking qualified applicants for the position of Assistant Public Information Officer (APIO). This is administrative work assisting in developing, implementing and directing a variety of professional services and programs including media relations, public relations, special events coordination and publication production for FLL as well as HWO.


The APIO is responsible for assisting the Public Information Officer (PIO) with managing and implementing the airports' internal

and external communications and media relations programs. Serves as the airports' secondary contact with the media; receives inquiries from the press concerning various airport activities, including emergencies; contacts media representatives to promote upcoming airport activities and events and to arrange for media coverage of such events; prepares and submits press releases as needed; conducts interviews on television, radio, and potentially via virtual platforms, regarding airport operations and conditions.

Responsibilities:

Assists the Public Information Officer (PIO) in disseminating information regarding airport programs and activities. Coordinates airport media issues and events with federal officials, airline representatives and other airport tenants.
Functions as back-up to the PIO and/or assists the PIO during any airport-related emergency or incident, on a seven days a week, 24 hours a day basis.
Responds to and coordinates media communications during emergencies and scheduled events in support of the PIO.
Work is performed independently with general supervision from an administrative superior (PIO). Performance is reviewed periodically through conferences and written reports.
Prepares and distributes news releases and informational materials and makes presentations at public and private forums on aviation and airport issues and prepares speech material for the Airport Director.
Manages the airports' information gathering process for website updates and production of applicable internal employee communications/newsletters as well as external newsletters to the community.
Coordinates writing, editing, and photography for departmental publications and handles requests for filming activities on airport property.
Directs the dissemination of aviation public information to keep the Aviation and local community, government agencies and media informed of the objectives and progress of FLL/HWO programs.
Maintains knowledge of current events in the aviation industry to ensure accurate dissemination of information in response to media and public information requests.
Develops and maintains working relationships with the print, digital, and broadcast media; prepares and disseminates written information to them, either in person or through other department and airport staff.
Ability to plan, organize and direct various educational campaigns and public relations programs designed to promote the use and understanding of airport facilities.
Develops and implements communications plans and community outreach programs for airport issues and initiatives.
Develops and distributes brochures, pamphlets, flyers and public service announcements to the community to increase awareness of airport issues and initiatives.
Provides professional level staff assistance to an administrative superior (PIO) in developing and coordinating airport community relation and outreach programs and projects.
Prepares reports and related data.
Prepares and conducts internal/external presentations as needed.
Attends conferences and public and professional meetings; confers with local, state, and federal officials, contractors, vendors, civic
leaders, and the general public regarding departmental operations; addresses public groups.

Primary Responsibilities and Certifications/Licensure Requirements                                                                                                                
Considerable knowledge of the principles and practices of communications and public relations. Considerable knowledge of research techniques, sources, and availability of information.
Ability to implement administrative procedures and to evaluate their effectiveness.
Ability to exercise judgment and discretion in establishing, applying, and interpreting departmental policies and procedures. Ability to plan, develop and implement, community relations training modules and programs.
Ability to conduct research and special studies, prepare and maintain reports and disseminate information. Ability to plan, coordinate and implement special projects and/or events.
Ability to express ideas effectively, both orally and in writing.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.
Must be familiar with Facebook, Twitter, YouTube, LinkedIn and Instagram and be willing to work on prompt and accurate messaging as needed.
Performs related work as required.


Minimum Requirements
Requires a Bachelor’s degree from an accredited college/university with major coursework in journalism, public relations, business or closely related field

(Two years of relevant experience may be substituted for each year of required education.)

Requires two (2) years’ experience managing special projects, programs, or business operations appropriate to the area of assignment or closely related experience.  

Special Certifications and Licenses Required:
Must possess a valid Florida Driver's License with authority to drive a county vehicle for the duration of appointment.
Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge with custom clearance.

Preferences

Master's degree with major course work in Journalism, Communications, Public Relations (PR) or related field.At least four (4) years’ experience involving development, coordination, and execution of Community Outreach Programs including internal/external communications, marketing, and crisis management campaigns.Video creation and/ editing experience/skillsFluency in spoken and written SpanishAdvance certification in Social Media, PR, Marketing Media managementAdditional Information:All candidates must complete an extensive ten (10) year work history verification and criminal background check, including fingerprinting and all other information as required by the Federal Aviation Administration.  * Post-offer physical examination including drug testing.  * Ability to maintain authorization to drive a County vehicle.  * Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge. * The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988.

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Coordinates and manages all aspects of a large program or project within an agency.

Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.

Develops policies, procedures and guidelines related to programs/projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.

Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.

May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.

Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.

Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

SPECIAL INFORMATION

County Core Competencies

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

  • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer focus: Building strong customer relationships and delivering customer-centric solutions.
  • Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.


Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.


County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.


All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

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