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VDOT Central Office
VDOT Central Office

Assistant Division Administrator- Internal Communications

TYPE

Full Time

LOCATION

Richmond, VA
DATE POSTED
January 20, 2023
SALARY
$90,778- $135,000
CLOSE DATE
January 16, 2023
FULL JOB DESCRIPTION
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Job Description

Are you able to create a sense of community within a large organization?

Are you poised to lead an award-winning communications team with endless energy and mission-focused projects?

Do you dream of multimedia solutions to transform how people think and behave?

Do you thrive in a fast-paced, collaborative group setting, and get excited developing solutions to unique challenges?

We have the role for you, as the Virginia Department of Transportation’s Assistant Division Administrator- Internal Communications!

The VDOT communications team centers around ideas and delivery, while customizing materials for our target audiences. This dynamic leader will serve as an Assistant Division Administrator of the Communications Division located at the Central Office in Richmond, VA. This individual is an exceptional communicator, proven leader and has expertise in a number of areas including strategic internal communications planning, executive communications, and marketing, as well as experience with media and public relations. This role will oversee the planning and execution of internal communications and will act as an interface between leadership and employees. Directs, oversees and measures an internal communications strategy that effectively informs and engages 7,700 employees statewide. This includes producing and delivering messages and campaigns on behalf of leadership and teams within the agency. Serves as strategic counsel and a trusted advisor to senior VDOT leaders; works directly with senior leaders on executive corporate communications including presentations, speeches, talking points, and employee communications. Though this position is focused on internal communications, the ideal applicant has a proven track record of success in media relations and is adept at crisis communications. Identifies emerging trends and recommends new and innovative initiatives to grow VDOT’s internal communications program. Leads and inspires a team of professionals; sets and communicates clear priorities. Responsible for message development; Provides accurate and timely information about VDOT’s achievements, projects, and services to internal customers utilizing a variety of communication tools including videos, internal newsletters, the intranet, electronic bulletin boards, and email. Participates in 24/7 on-call emergency communications. At times, serves as a media spokesperson. This position will report directly to the Division Administrator of the Communications Division.

Your application will require a sample of your portfolio of work, either attached as an optional document or by providing a link to your portfolio in your answer in the job specific questions section. Please include at least one of each of the following materials created without the assistance of a contractor: communications plan, three writing samples for internal audiences, a print media response, a link to an on-camera media interview or media reel and any other products that show your strengths.

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

Minimum Qualifications:

Bachelor’s degree in communications, public relations, marketing or related field, or equivalent experience. Progressively responsible experience at a senior or executive level, leading the communications function, and supervising and motivating a team in the field of communications or public relations. Extensive writing and editing experience. Detailed knowledge of Microsoft Office Suite, including PowerPoint. Excellent judgment and creative problem solving skills. Strong digital skills in the use of technology and social media.

Preferred Qualifications

Preferred Qualifications:

Master’s degree, preferably with a concentration in communications or public relations, is preferred. Completed coursework focused on National Incident Management System (NIMS). FEMA EMI certifications. Business literate in Virginia state government.

Special Requirements

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. As such, this job is essential to emergency response operations and expected to work in these situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs to include working in severe weather.

Your application will require a sample of your portfolio of work, either attached as an optional document or by providing a link to your portfolio in your answer in the job specific questions section. Please include at least one of each of the following materials created without the assistance of a contractor: communications plan, three writing samples for internal audiences, a print media response, a link to an on-camera media interview or media reel and any other products that show your strengths.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Special Instructions to Applicants

State applications or resumes will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.

Applicants are expected to fully represent qualifications and work history on the State application or resume. The decision to interview an applicant is based on the information provided; therefore, it is essential provide detailed information. Submitting an incomplete state application or resume, or application materials lacking in detail, may impact your interview eligibility.

This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

Additional positions may be filled from this recruitment.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Salary negotiations cannot exceed the posted salary range.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

Additional positions may be filled from this recruitment within 90 days of the closing date.

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